Knowledge base / Asset Management / Security & data
Security
List-level security with app-level verification, so employees can use the portal without ever being able to change the register.
- Apply security creates the groups Asset Admins, Asset Managers and Asset Auditors, breaks inheritance on every list and applies one of four profiles: configuration (admins edit), register (managers contribute, everyone reads), portal lists (everyone adds and edits, never deletes) and staff-only lists (custody history, devices, contracts, queues, audit trail: no employee access).
- Employee writes are verified, not trusted. Receipt confirmations are accepted only if SharePoint's Created By is the asset's current assignee for the current assignment; approvals are verified against the request's version history; the email flow rejects rows an employee is not entitled to send.
- Upgrades never delete. Validation recreates missing lists, columns, indexes and choice values, reports type mismatches without changing them, and logs to
AM_SetupLog.
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